Governors

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Brockley Primary School Governance

2017 – 2018

 

Following an Ofsted inspection in January 2017 a recommendation was made by Mr O’Malley that an external review of governance should take place.

During the summer and autumn terms 2017, governors worked closely with NLG Linda Du’Roe and completed a thorough review of the way in which governors carried out their roles effectively.

The action plan below details how the governors will tackle the areas of improvement and by when.

Brockley Primary School Review of Governance Action Plan

21st September 2017

 

The Improving Governance Action plan is designed to be a starting point for prioritising the work of the Governing Board to enable them to ensure Leadership & Management is Good. This is a “live” document and Governors should use all of the output from the summary report, the self-review discussions and the self-review evening to ensure that, over time, all areas are addressed NOT just those in this document.

 

Areas for improvement Action required By when Led by whom Success criteria
 

Priority for improvement 1 : Increase efficiency and effectiveness of the governing board  (organisation and meeting content)

 

1. GB membership and clerking

 

Governor  vacancies

 

 

 

New Clerk

 

 

Re-run parent governor elections. If no applicants consider appointing parent governors.

 

Recruit new clerk to governors (training may also be required post appointment)

 

 

 

 

End of autumn term 2017

 

 

Head and Chair

 

 

Governing Board has no vacancies allowing an effective, fully functioning governing board with membership large enough to accommodate delegated committees.

 

 

Recruitment of clerk allows governors to focus on meetings and ensures administrative aspects of governance are efficient and effective.

2. Working effectively

 

Review of committees needed to function effectively

 

Committees operating with FGB agreed delegated responsibilities

 

Coordinated, interlinked FGB and committee meetings schedule.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full review of committee structure, working practices, responsibilities and functions.

 

GB work plan and associated meetings schedule drawn up with meetings diaried to address issues when current and pertinent. e.g. SATs results discussion scheduled as soon as national/local comparators are available, T and L committee meetings arranged asap after pupil data info has been collected.

 

Ensure all meetings minuted, visit reports are completed and governors receive all meeting minutes, reports and governor visit reports.

 

 

 

 

Work to commence immediately with a view to new committee structure approval in October 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Work to commence immediately

 

 

 

Chair, Head and Clerk

 

 

Committee requirements reviewed and specific committees agreed which reflect the needs and working practices of the FGB and school. Roles and responsibilities (including delegations) of each committee agreed by FGB.

 

Detailed, time relevant, Interlinking committee and FGB meeting dates schedule in place. Meetings aligned to allow feedback from committees to FGB in a timely manner (i.e. committee meetings taking place 2 to 3 weeks before FGB to allow minutes to be produced and circulated with FGB agenda).

 

Annual plan produced at the start of each academic year which has outline of work of each committee (e.g. policy review, monitoring activities etc.) and a full calendar of meeting dates and times.

 

Meeting agenda planner devised to help identify school specific items that need addressing throughout the year.

 

All main committees meeting regularly (at least termly).

 

All meeting and/visit reports received by all governors for discussion at FGB meetings

Policy spreadsheet complied containing details of policies for review, date of last review, date next review due and by whom.

 

 

Policy review streamlined to include some approval delegation to committees/individuals.

 

Policy review spreadsheet improved.
3. ToR

 

Review and compile new committee ToR.

Ensure that committees work independently under their own individual ToR with clearly delegated responsibilities and committee minutes are issued with subsequent FGB agenda to allow considered questioning from non-committee members.

 

 

 

Formulate new committee ToR which clearly defined delegated responsibilities.

 

Committee chairs lead committee feedback at subsequent FGB meeting.

 

Committee minutes are issued with subsequent FGB agenda.

 

Work to commence immediately with a view to ToR approval October 2017

 

 

 

FGB decision on ToR content and delegated responsibilities led by Chair

 

 

New committee ToR in place.

 

Structured committee meetings take place which operate by their ToR which contain appropriate delegated responsibilities.

 

Agended committee reports and questioning item on FGB agenda. Item led by relevant committee chair.

 

Committee minutes circulated with FGB agenda to allow governors to consider and formulate questions.

 

Priority for improvement 2:  Monitoring & evaluation

 

 

Evidence of governor active participation in monitoring activities linked to SIP.

(and documented evidence of reports).

 

Governors need to demonstrate monitoring of the impact of the school improvement plan and governor activities.

 

 

Governor monitoring plan produced either as an appendix to SIP or incorporated as monitoring activities points within the SIP itself.

 

Governor visit, monitoring and learning walk activities (linked to SIP) carried out  by governors are reported back using visit report forms, discussed and minuted at FGB meetings

 

Monitoring plan completed by October 2017

 

 

 

Evidence of monitoring, challenge and discussion taking place by end of autumn term 2017 in order to be fully compliant by end of spring term 2018

 

 

 

 

 

HT and Chair

 

Increased governor monitoring activities taking place with reports back to FGB and impact considered.

 

Regular review/monitoring of SIP (and its impact) is taking place by governors and actions taken at appropriate times. Evidence of this is detailed within meeting minutes and/or documentation.

 

SIP contains details of how governors will be monitoring the impact of the action points.

 

 

Regular review of impact of budget spending and impact on teaching and learning. i.e. governors are aware of current allocation of finances and the impact on teaching and learning outcomes.

 

 

Governors are aware of staff appraisal and CPD impact on teaching and learning.

 

 

Governors have first-hand experience and/or knowledge of school systems, pupil achievement, behaviour and safety to corroborate information provided in Headteacher’s meeting information packs.

 

 

 

A variety of stakeholders presenting information to governors at meetings e.g. SENCO, subject leaders, school council etc.( and documented within meeting minutes)

 

Governors receive school performance data and associated school information (e.g. policy review and monitoring reports, intervention programmes) about the school from a variety of

sources and in a timely manner.

 

SIP progress (and impact) discussions regularly taking place and these discussions are accurately reflected in meeting documentation and minutes.

 

Pupil progress and intervention information is shared after each data point capture for analysis, discussion and challenge (T and L committee and/or FGB)

 

SES and SIP updates and DCC RoV forms regularly tabled as agenda items at FGB and/or committee meetings.

Challenge and discussion about impact of GB decisions on pupil outcomes in GB and committee meeting minutes (with documented evidence).

 

Governors actively monitor the impact of overall budget spending and specific item spending

 

Governors ensure there is follow up on decisions made which impact on Teaching and Learning

Awareness of staff CPD and possible impact

 

Governors informed of, and discuss, staff CPD and appraisal and the impact on learning.
Increase sources of evidence Widen the group of stakeholders providing evidence and information at meetings. E.g.

Subject monitoring reports presented by curriculum/subject co-ordinators at meetings to allow ‘first hand’ questioning and discussion (these presentations and associated discussion to be reflected in the meeting minutes)

 

Improvement Priority 3: Governor skills, knowledge and training:

 

Ensure all governors have the skills and knowledge they need to fulfil their roles, know what questions to ask and feel confident in their questioning and challenge.

 

 

 

The governing board is able to fully contribute to school improvement by bringing appropriate challenge and the governing board is secure in their scrutiny of assessment data.

 

 

 

Organise training for governing board members as indicated e.g. understanding and interpreting data, support and challenge through effective questioning.

Via LA or other providers.

 

Members of the governing board to attend DCC strategic briefings each term and information received there is reported back to other governors at FGB meetings and copies of documents received circulated to other members of the governing board.

 

 

 

As training becomes available and strategic briefings occur.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chair & Vice-Chair, clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All governors keep up to date with expected roles and responsibilities of governors as Ofsted frameworks are updated.

 

Evidence of uptake of training and attendance at briefings as pertinent to governors’ roles on the GB.

 

Governors give feedback at meetings from training attended and this is documented within the minutes.

 

Governors receive and are able to independently understand their own school tracking data, RAISE data, benchmarking, Ofsted Inspection dashboard and FFT dashboard and use their knowledge to question and discuss pupil progress and outcomes.

 

Governing board and committee minutes reflect governor understanding of the data and evidence governors asking informed and challenging questions about pupil progress, attainment, interventions, and group analysis.

 

 

Priority for improvement 4: Pupil progress and outcomes awareness

 

 

Ensure all governors have knowledge and understanding of pupil tracking, support and intervention initiatives, progress and outcomes in order to discuss impact of provision and assess impact of teaching on learning.

 

Ongoing pupil progress and outcomes are regularly discussed within a minuted meeting which, if this is done by a committee, is then fed back to, and discussed at an FGB meeting.

 

 

 

Ensure all governors are provided with enough information (in an easy to interpret format) about pupil progress and outcomes across all year groups in the school (and comparative data) in order to make informed decisions and facilitate informed discussions and challenge

 

Ensure group (PP, SEN, girls, boys etc.) performance data is received regularly (in a format that is easy to read and understand) and discussed.

 

Pupil progress and attainment data discussions taking place and being minuted at FGB and/or committee meetings along with national and local comparators and benchmarking material.

 

Intervention group progress and performance data is provided to governors. Impact is discussed.

 

 

 

From next data point capture

 

 

 

 

 

 

 

 

 

 

 

Chair of govs, Chair of T and L committee, Headteacher and SLT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Governors have good knowledge and understanding of the school’s tracking systems, interventions/support initiatives for groups of pupils and are involved in discussions/ decisions as to what additional resources etc. are funded and the impact of these interventions.

 

Governors can readily identify the strengths and weaknesses of the school without relying on the Headteacher and systematically challenge and support in order to bring about rapid improvement.

 

Governors have detailed knowledge of the amount of pupil premium money and sport premium allocated, are involved in discussions/ decisions as to how this money is spent and evaluate the impact of the spend. Governors know where in the school the pupil premium children are; how the school identifies them on tracking; what interventions are in place and their impact; the progress the children are making in comparison to other pupils.

 

Pupil progress for all year groups and specific groups of pupils (e.g. girls, boys, SEN, PP etc.) is a standard item on committee and/or FGB meeting agendas (overview for FGB but more detail at curriculum committee) and challenge and questioning is taking place.

 

Minutes regularly contain detail of discussion, question and challenge about pupil progress and attainment.

 

Governors are able to make their own comparison of their school’s performance against local, regional and national data without relying on the information provided by the Headteacher.

 

Signed (Chair of Governors)……………………………………………………………Date: ………………………………………

 

 

Signed (Headteacher)……………………………………………………………………Date: ………………………………………

 

 

Signed (reviewer)……………………………………………………………………….. Date: ……………………………………..

 

Governor Attendance Register July 2017 – July 2018

Governor Role Exp July 17 Sept 17 Nov 17 Jan 18 Mar 18 May 18 July 18
Amanda Higton Clerk to Govs Not applicable NA  NA  X    X  X  X
Helen Gregory Chair 19.3.19 DNA  X  X     X  X  X
David Fidler Vice Chair 19.3.19 X  X  X     X  End of office
David Gillies Co-opt 19.3.19 X  X  X     X End of office
Sarah Leivers Staff  19.3.19 X  X  X     X  End of office
Jayne Saxton Co-opt 19.3.19 X  X  X     X  Re-elected         X
Caroline Rodgers Ex-Officio NA X  X  X        X  X  X
Linda Mosley Co-opt 20.10.21 NA  NA  X  X  X  X
Roxanne Pritchard Parent 30.10.21 NA  NA  NA  X  X  Apologies
Elton Sperring Parent 20.6.21 X  X  X X  X X

 

 

 

 

 

Sept 2015 – July 2016

ame

Governance Expires  Sept 15  Nov 15 Jan 16  March 16  May 16  July 16  Sept 16
Mrs Tricia Cox Clerk N/A / / / / A /  
Mrs Caroline Rodgers Head Ex-officio / / / / / /  
Mrs Samara Lowe Parent 30.10.21 / / A / Left  
 Caroline Rodgers Ex Officia 5.7.20           /  
Mrs Helen Gregory Co-opt

Chair

19.3.19 / / / / / /  
 Mrs Hannah Kendall Parent 11.6.18 / / / / / /  
Mr David Fidler LEA

Vice Chailr

19.3.19 / / / / / /  
Mrs Jayne Saxton Co – opt 19.3.19 / / / / / /  
Mr David Fish Co – opt 19.3.19 A / / / / /  
Mr David Gillies Co – opt 19.3.19 / / / / / /  
Mrs Sarah Leivers Staff Sept 19 N/A / A / / /  

 

View our Annual Governance Statement for the Governing Body of Brockley Primary School document

View our Governor’s Vision for Brockley Primary School

Download our Declaration of Interests Form

Mrs Linda Mosley
Chair of Governor
Mrs Caroline Rodgers
Headteacher
Ms Amanda Higton
Clerk to Governors
Mr Elton Sperring
Parent
Miss Laura Bates
Staff Governor
Mrs Roxanne Pritchard
Parent
Mrs Jayne Saxton
Co-opted Governor